Authorization Letter for Representation at General Meeting

It is a legal document that allows a shareholder to delegate their voting and representation rights to another person to act on their behalf during a General Meeting of a Limited Company, in accordance with Article 183 of the Capital Companies Act.

Revocation is done in writing before the start of the General Meeting, notifying the representative and the company with a minimum number of business days in advance as specified in the letter. The representative must return any received representation document.

It is not necessary unless a valid authorization for more than one meeting is desired. According to Article 183 of the Capital Companies Act, the representation must be special for each meeting, unless formalized in a public document.

It should include the personal details of the signatory and the representative, the scope of the authorization, the date of the meeting, the place and time, as well as any specific instructions regarding the exercise of voting rights.

The representative is authorized to exercise all the shareholder's rights, including the right to vote and participate in deliberations, always in accordance with the shareholder's instructions or at their discretion if no specific instructions are given.

The protection of personal data is governed by the GDPR and the LOPDGDD. Data is processed with the signatory's consent and is not transferred to third parties unless there is a legal obligation. The signatory has rights to access, rectify, and delete their data.